GST E-way Bill Generation
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Within the ever-evolving world of commerce, navigating the intricacies of goods movement can be a complex task. The Goods and Services Tax (GST) system plays a key role in streamlining this process, and the E Way Bill (Electronic Way Bill) emerges as an essential document for ensuring the smooth and compliant transportation of goods valued at more than Rs. 50,000. Failure to generate an E Way Bill can lead to delays, penalties, and disruptions in your supply chain.
By partnering with ReturnFile.in, you can leverage the expertise of our Chartered Accountants (CAs) to navigate the E Way Bill generation process with confidence and ensure seamless compliance with GST regulations.
GST Replaces The Following Indirect Taxes:
- Excise duty at the central level
- Service Tax
- State VAT
- VAT on Central Sales
- Entrance Fees
- Luxury Tax
- VAT on Amusement and Entertainment
- Purchase Tax
- Lottery, betting, and gambling-related taxes
What Is the Electronic Way Bill (E-way Bill)?
The E Way Bill (Electronic Way Bill) is a key part of the GST system for moving goods. It’s a digital document you get online (on https://E-waybillgst.gov.in/)) that allows you to transport goods worth more than Rs. 50,000 within a state (intra-state) or between states (inter-state).
Think of the E Way Bill as a digital note that tells authorities what’s being shipped. The seller (consignor) creates the E Way Bill online with details like:
- Who the seller (consignor) and buyer (consignee) are
- Where the goods are coming from and going to
- Which route the goods will take
This helps ensure everything is moving smoothly under GST rules.
Any business registered under GST needs an E Way Bill for shipments over Rs. 50,000. This rule is based on Section 68 of the CGST Act and explained further in Rule 138 of the CGST Rules, 2017. E Way Bills became necessary for interstate supplies on April 1, 2018. Certain states then required them for intra-state supplies starting April 25, 2018.
Essential Elements of an E Way Bill
An E Way Bill is made up of two key parts:
Part A: Consignment Details: Details about the goods being transported, including GSTIN, delivery location pin code, invoice or challan number, goods value, HSN code, transportation reason, and transport document number.
Part B: Transportation Details: Details about how goods will be transported, including vehicle number and other conveyance details.
Generating E-Way Bill:
- Mandatory before goods are shipped, including crucial information about the goods, seller, buyer, and transporter.
- This document outlines various tasks related to goods transportation, including selling, shipping, non-supply movement, exporting, importing, returning, repairs, customer service, approval, assembly, exhibitions, and personal use.
Who Needs an E Way Bill?
The responsibility of generating an E Way Bill depends on who’s involved in the movement of goods and their GST registration status:
- Registered Businesses Moving Goods Above Rs. 50,000: If you’re a business registered under GST and transporting goods worth more than Rs. 50,000 (either within a state or between states), either you (the supplier) or the recipient can generate the E-Way Bill.
- Voluntary Generation for Lower Values: Businesses registered under GST can also generate E Way Bills voluntarily for shipments below Rs. 50,000.
- Unregistered Supplier to Registered Buyer: If you’re an unregistered seller supplying goods to a GST-registered buyer, you’re responsible for generating the E Way Bill. However, the registered recipient should ensure all necessary compliance is met, including E Way Bill generation.
- Transporter as Last Resort: If you’re a registered supplier and haven’t generated an E-Way Bill, the transporter can create it on your behalf, regardless of the goods’ value.
- Inter-State Movement for Job Work: If you’re a business sending goods to a job worker located in a different state, an E-Way Bill is required irrespective of the value.
- Inter-State Transfer of Handicrafts by Unregistered Suppliers: When a supplier exempt from GST registration transfers handicraft goods between states, an E Way Bill is mandatory.
When an E Way Bill Isn't Required
While E Way Bills are essential for most goods movement under GST, there are some exceptions:
- Specific Goods Exempt: Certain goods, like liquefied petroleum gas (LPG) for households, kerosene oil under the Public Distribution System, and precious metals/stones, are exempt from E Way Bills.
- Customs Clearance Movement: If you’re transporting goods from a customs port, airport, or similar facility to an inland depot or station for clearance, you don’t need an E Way Bill.
- Non-Motorized Transport: Goods moved using non-motorized vehicles (e.g., handcarts) are also exempt.
- Optional Generation: In some cases where there’s no “supply” of goods as defined under GST (refer to Schedule III of the Act), generating an E-Way Bill is optional.
How Long Does an E Way Bill Last?
An E Way Bill has a specific validity period that depends on the distance your goods travel. Here’s a simplified breakdown:
- Standard Transportation: For regular vehicles or standard transportation modes, the E Way Bill is valid for one day for every 100 kilometres (or any part thereof) travelled.
- Over Dimensional Cargo (ODC): If you’re transporting oversized cargo using specialised vehicles, the validity is one day for every 20 kilometres (or any part thereof) travelled.
Streamlined E Way Bill Process
Generating an E Way Bill is a straightforward process:
- Register on the GST Portal: If you haven’t already, register your business on the official GST portal.
- Generate Your E Way Bill: Once registered, you can easily generate an E Way Bill for your goods on the portal.
- Unique E Way Bill Number (EBN): Upon successful generation, a unique EBN is assigned and shared electronically with you (the supplier), the recipient, and the transporter.
- Reviewing Part A (GST EWB-01): The portal allows all parties involved (supplier, recipient, transporter) to view Part A of the E Way Bill, which contains essential details about the consignment.
- Acceptance or Rejection: The recipient can either accept or reject the consignment details mentioned in the E Way Bill.
- Deemed Acceptance: If no response is received from the recipient within 72 hours of generating the E Way Bill or upon delivery of the goods (whichever comes first), the details are automatically considered accepted.
What You'll Need to Generate an E Way Bill
To generate an E Way Bill, you’ll need some basic information about your shipment. The particular paperwork needed may change based on the mode of transportation:
For Road Transport:
- Invoice/Bill of Supply/Challan: This document details the goods being shipped.
- Transporter ID or Vehicle Number: Identify the transporter or the vehicle carrying your goods.
For Rail, Air, or Ship Transport::
- Transporter ID: Identify the transport company responsible for moving your goods.
- Transport Document Number and Date: This will vary depending on the mode you choose (e.g., railway receipt number and date for rail transport).
Registering for E Way Bill A Simple Process
To generate E Way Bills, visit the GST portal, register your business, and navigate to the E Way Bill Section. If you haven’t already, register now. Once logged in, locate the section dedicated to E Way Bills.
Multiple Registration Options: While the initial registration happens on the web portal, the GST system offers various ways to interact with E Way Bills after that:
- Android App: For added convenience, you can download the official E Way Bill Android app for on-the-go access.
- API Integration: Businesses can integrate E Way Bill functionalities with their existing systems using APIs.
- GST Suvidha Providers: You can also explore leveraging services offered by GST Suvidha Providers (authorised professionals) for assistance with E Way Bills.
Generating E Way Bills A Step-by-Step Guide
Once you’re registered on the GST portal, generating E Way Bills is a breeze. Here’s how to do it:
- Access the E Way Bill Portal: Login to the GST portal and navigate to the dedicated E Way Bill section.
- Choose Your Bill Type: The system allows you to generate both single E Way Bills for individual shipments and consolidated E Way Bills for multiple consignments to the same recipient.
- Enter Shipment Details: Provide essential information about the goods being transported, including the consignor, recipient, and transporter details.
- Submit and Receive EBN: Upon successful generation, a unique E Way Bill Number (EBN) will be issued and shared electronically with you, the recipient, and the transporter.
- Recipient’s Role: The recipient of the goods will be able to access the E Way Bill details on the GST portal. They have the option to either accept or reject the consignment information mentioned in the E Way Bill. If no action is taken within 72 hours, the details are automatically considered accepted.
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Frequently Asked Questions
The generator or transporter can extend the validity of the E-Way Bill under certain circumstances. Consultant with Return File GST Expert more details.
In this case, you, the unregistered seller, are responsible for generating the E-Way Bill. However, the registered recipient should ensure all necessary compliance is met, including E-Way Bill generation.
No, there is no daily limit on the number of E-Way Bills you can generate.
If you receive damaged goods during transport, you should document the damage in the presence of the transporter and inform the supplier immediately. The E-Way Bill itself doesn't cover damage during transportation.
Yes, it's recommended to factor in potential delays while planning your route. The validity period is based on distance, so aim to complete the journey before the E-Way Bill expires.
